Basic rules for students
On admission to the University, students must obtain their identity cards from the Admission Branch. This card should be carried by the students at all times, and produced when required.
Any change of address must be immediately brought to the notice of the Dean/Medicine and Admission Branch.
Students have to conform to the rules of the Hospital and other institutions they may visit during the course.
Students should maintain proper standards of conduct, dress and behaviour.
Dress Code for Medical Students
The Dress and appearance of the students should be appropriate and confirm to the Medical Profession.
In the Faculty Premises
Dress code is to be applied during working hours (8.00 AM to 4.00 PM) on week days and for academic sessions on other days:
Male students should wear shirts, trousers, socks and shoesproperly. Hair should be neatly combed and the face well shaven. T shirts, jeans and slippers are to be avoided.
Female students should wear simple skirts, blouse, frocks, chudithar, veil (Islamic dress) or sari and respectable foot wear. Hair should be neatly combed and tied. T Shirts, miniskirts, divided skirts and rubber slippers are to be avoided.
In Society and other Institutions
The above dress code should be applied at all times when students engage in Academic Work such as Community Medicine Field Activities or represent the Faculty in other Faculties of Medicine, Universities or other institutions.
Teaching Hospital and Laboratories in the Faculty:
The above dress with white overcoat with name tag should be worn for all pre-professorial appointments and during all practical sessions.
During professorial appointments females should wear Sari or veil (Islamic dress) white over coat except in the operating theatres.
Female Muslim students may wear theatre gowns with full sleeves in the operating theatre but will have to fold it sufficiently while assisting to ensure proper aseptic procedures.
Theory papers: as in the Faculty Premises
Practical examinations: white over coat without name tag
Males should be decently dressed with tie properly knotted and white over coat without name tag
Females should wear sari or veil (Islamic dress) and white over coat without name tag
Males should be decently dressed with tie properly knotted
Females should wear sari or veil (Islamic dress)
Students must obtain their record books from the Office of the Dean. It is the responsibility of the student to see that the attendance at classes and clinical work is entered in the book at the end of each term or clinical appointment and is certified by the appropriate teacher. A student will not be allowed to take an examination if the attendance at relevant teaching sessions is not certified as adequate.
Leave and Illness
A student should not absent himself without leave. Students who require leave should apply in writing to the Dean through respective coordinators with copies to relevant Heads of Departments in advance. For clinical appointments, the leave should be recommended by the respective consultant. If the absence is due to unforeseen circumstances, the leave application should be submitted at the earliest opportunity.
In case of illness of more than three days a medical certificate issued by the University Medical Officer should be submitted to the Dean.
If a student falls ill just before or during any examination (in course or end of course), he/she should present himself/herself to the University Medical Officer or if in a hospital, the Medical Officer responsible. The University Medical Officer and the Dean should be informed immediately. When necessary the University Medical Officer shall arrange for the candidate to appeal before a Medical Board. Students should note that the medical certificate will be valid only if issued or certified by the University Medical officer.
Student attendance will be marked in all teaching sessions but attendance.
The attendance will be evaluated at the end of terms 3 and 4. The students should have 80 % attendance in each and every component of all subjects including PPDS I. Students whose attendance is found to be less will be instructed to follow the course with the subsequent batch. If such student fails to show 80% attendance in the repeated period, that student will be referred to a special committee of three Senior Teachers to analyse the problem of the student and to suggest a course of action. The suggestion will be placed before the Faculty Board and the Senate for final decision. All students who repeat the course will lose eligibility for class at the first examination for medical degrees unless the Faculty Board and the Senate accept the explanation given by the student as valid.
The attendance of the para-clinical courses [including the PPDS phase II] will be evaluated at the end of the Terms 7, 10 and 11. The students should have 80% attendance in each and every component of all subjects including PPDS I. Students whose attendance is found to be less will be instructed to follow the course with the subsequent batch. If such student fails to show 80% attendance in the repeated period, that student will be referred to a special committee of three Senior Teachers to analyse the problem of the student and to suggest a course of action. The suggestion will be placed before the Faculty and the Senate for final decision. All students who repeat the course will lose eligibility for class at the first examination for medical degrees unless the Faculty Board and the Senate accept the explanation given by the student as valid.
The attendance at the pre professorial clinical appointments will be assessed at the end of the postings. Students with less than 90% attendance in any clerkship and the absence up to the balance 10 % not approved by the consultant, the student will have to repeat the appointment with the same consultant if that consultant is agreeable or under another consultant who will accept the student and sign the completion of the appointment.
The clinical coordinator will permit students to go over to professorial appointments only on satisfactory completion of the prescribed pre-professorial appointments. Students who fail to commence professorial appointments with the proper batch loose eligibility for class unless the excuse given by the student is accepted by the Faculty and Senate as valid.
The attendance at the professorial appointments will be evaluated at the end of the rotations and students with less than 90% attendance and the absence for the balance 10% not approved by the consultant will be requested to follow the professorial course with the subsequent batch without eligibility for class unless the excuse submitted by the student is accepted by the Faculty board and the Senate as Valid.
Conditions for admission to Medical Hostels
All students following the course of Medicine can apply for accommodation in medical Hostels: Kanagasuntharam Hostel for Male Students and Sivagnanasundram Hostel for Females. Even though these hostels are placed in the same compound, they will remain two separate hostels administered by separate wardens and sub-wardens.
1. Order of Priority:All Professorial Students, students from outside the North Province, students from outside the Jaffna District and students from Jaffna District. Students from Jaffna district will be accommodated on the basis of the distance from the Teaching Hospital.
2. Period of accommodation: Students will be given accommodation for a maximum of one year at a time. With the commencement of eachprofessorial appointment, new applications will be called and students will be admitted on the basis of fresh applications.
3. Admission Committee: When problem arises regarding admitting students to Hostels because of lack of rooms, a committee comprising both wardens, student counselors of the Faculty of Medicine and two representatives from MSU will decide on the eligible students based on the priority mentioned above. Dean will be the Chairperson.
4. Hostel Committee: As soon as the students are allocated rooms, students in each hostel will elect a committee to represent matters related to hostel accommodation which will be dissolved at the end of current period of accommodation. The committee should be approved by the wardons and the dean to become operational. The composition of the committee should be such that it represents students from all batches and the President and the secretary should be sufficiently senior in the Faculty and acceptable to all concerned.
5. Rules to be followed:
- The students should be respectfully dressed on leaving the room for any purpose.
- The male students should not enter the female hostel and the female students should not enter the male hostel except for events in the lecture hall.
- Any combined activities should be held in the open space with the permission of the wardens and the Dean through respective sub-wardens.
- Entry of outsiders into the hostel is strictly prohibited. They may come and meet the students in the common rooms of the respective hall.
- Alcohol or other intoxicants are strictly prohibited in the hostels. Any student found under the influence or possession of these materials will be subjected to disciplinary action.
- Peace and harmony should prevail in the hostel to providing a conducive learning environment.
- Recreational activities should be organized in such a way as to avoid disturbance to others with the permission of the sub-wardens.
- Water should be judiciously used and wasting of water should be prevented for the benefit of all students in the hostel.
- Drinking water provided in one specified point, in the dining room, should be used only for drinking purposes.
All wastes, including sanitary pads and left over food, should be disposed in containers kept for the specific purpose and they should not be thrown indiscriminately all over the hostel leading to un-hygienic consequences and blocking of the waste water channels