Hostel Facilities

Hostel facilities are provided for a limited number of students by the University. Currently, there are two hostels for male and female medical students, one in front of the THJ and the other in Kondavil (outside the university premises). Though men’s and women’s hostel are in the same compound, they are administrated separately by different wardens and sub-wardens.

Academic staff members are appointed to be part time wardens and sub wardens are allocated on a full time basis.

Hostel name

Capacity

Kanagasuntharam men’s hostel

90 Rooms

(180 students)

Sivagnanasundaram

women’s hostel

90 Rooms

(180 students)

Kondavil men’s hostel(UOJ)

 10 Rooms

Kondavil women’s hostel(UOJ)

15 Rooms

 

Period of Accommodation

Students will be given accommodation for a maximum of one year at a time/ until complete the proper examination of phase 1 of the course.

Final year students should vacate the hostel immediately after the exam. Those who failed the exam will be allowed later, once the results are released, for one repeat exam only.

Others should vacate at the end of one year.

 

Hostel allocation

With the commencement of each academic year, new applications will be called and students, who wish to apply for hostel accommodation should apply through the official application form (download here) provided to the SAR.

All first year and final year students will be provided with the hostel accommodation.

Other students will be admitted on the basis of availability of the rooms.

One warden and an academic staff of the hostel committee for that year (minimum) along with the SAR will go through the application forms (they will call for an interview if necessary) as guided by dean and decide the allocation according to the criteria. The allocation of individual rooms for students is done by the relevant sub-warden.

Selected students should report to the hostel on the given date. Action will be taken to fill the vacancies for those who do not come within 07 days from the due date.

 

Criteria for hostel allocation

First category will be filled at first.

01st Category – All first year and final year students

02nd Category – students from outside the North Province

Distance of permanent residence from the Faculty, living status of the parents, any parental illnesses, financial status of the family (certified by the Grama Sevaka and Divisional Secretary, will be verified by hostel committee), other financial issues in the family (number of school/university going siblings) and special problems will be considered.

 

Hostel committee

At the beginning of every academic year, hostel committee is appointed under the leadership of the warden. The committee will consist of  Dean (ex-officio member), wardens, a student counselor, a member from the SWWC, SAR/AR of medical faculty, AR/Welfare, sub-wardens, male and female representatives from each batch of resident students, a male and female representatives from the MSU and a member of staff from the dean’s office. Reporting of welfare of the student residents and forwarding recommendations to the Dean are the responsibilities of this committee. President and secretary should be from the resident students, elected by the resident students and sufficiently senior in the faculty.

 

Hostel fee

First year students must pay a non-refundable deposit of 250.00 LKR. In addition to that, the hostel fee 2,400.00 LKR per academic year should be paid at the beginning of the academic year. Total hostel fee should be paid valid from the due date. Students will not be allowed to enter the hostel, until the hostel fee is settled.

 

Hostel regulations

All the resident students of the hostels should obey the rules and regulations given.

The warden has the power to take action against the students who violate these rules and regulations. Rooms should be checked by the sub warden before a new student checks in and when a student vacates it.

 

Possible actions that can be taken include:

A fine of not more than 500.00 LKR and/or suspending the right to hostel accommodation for a certain period of time.

The action taken will be recorded in his/her personal file and the parents/guardians of the students will be informed.

 

Rules and regulations

  • Resident students should occupy the rooms assigned to them and should not change rooms without the permission of the sub-warden.
  • Identity cards issued by the University are to be kept in possession and be produced whenever necessary.
  • Students should return to the hostel by 10.00 p.m. and no student should leave the hostel after 10.00 p.m., except under specific situations such as on casualty days, and before 6.00 a.m. without the permission of the sub- warden/warden.
  • Ragging in any form is strictly prohibited (Zero tolerance).
  • Students should respect the privacy of other students and no student should disturb others in the room or outside the room.
  • All resident students must be appropriately dressed whenever they are in common areas of the hostel or visiting the offices.
  • Students are strictly not allowed to accommodate any other persons in their rooms.
  • Male students are strictly forbidden from entering the Women’s Hostel and female students from entering Men’s Hostel except for events in the Lecture Hall.
  • The students themselves are responsible for the safety of their belongings such as laptop, mobile phone, computer, purse/wallet, or any other valuable item (the University shall not take the responsibility for the loss of such items). However, in the event of theft, it should be immediately reported to the relevant sub-warden/warden of the Hostel.
  • Students are advised to close their rooms securely when they leave the room (even for a short period or when they are sleeping)
  • No repair shall be undertaken by students; they should approach the sub-warden who will arrange for repairs.
  • No student associations can be started at the hostel without the written permission of the warden.
  • Students are not allowed to invite any outside person(s) to address any meeting in the hostel without written permission of the Warden.
  • Students should refrain from giving tips to the domestic staff.

 

Illegal drugs, alcohol and tobacco

Consuming illegal drugs, liquor, cigarettes, tobacco products or any other intoxicants or any form of smoking is strictly prohibited within the hostel premises and entering the hostel after consuming the same is also not allowed. 

 

Using personal electric items

Electric items other than those provided by the University should not be used without prior written permission of the warden. Such instruments used with permission should be checked and approved by an electrician of the University. For all electric repairs the electrician should be called in.

 

Rules regarding leaving the hostel

In case of leaving the hostel, during vacations, sudden closure, or for any other reason, keys of the rooms and other goods are to be personally handed over to the sub-wardens. All personal belongings should be removed and almirahs and cupboards should be left unlocked if they are leaving for more than two weeks.

Entering the hostel during the vacation without permission is prohibited.

 

Visitors

Visitors are allowed only to the visiting hall. No visitors are allowed to enter the student rooms. The warden/sub-warden can order any visitor to leave the hostel if he/she feels it is necessary.

 

In case of illness

Any significant illnesses should be informed to the warden/sub-warden and to the university medical officer as soon as possible.

 

Washing and drying of clothes

Clothes should not be spread on windows and doors nor should be put on furniture to dry.

Clothes should not be left in basins/buckets in bathrooms.

 

Switching off lights

Students should switch off the lights (and fans) when they leave their rooms and bathrooms except the common areas of the hostel.

 

Waste disposal

Students are responsible for cleaning their rooms. Rooms should be swept daily. All wastes including sanitary pads and left-over food should be disposed in appropriate bins kept for the specific purpose.

Littering the corridors and the premises is prohibited.

 

Noise pollution

Students are expected to be attentive not to make any disturbance to others.

Students should keep noise levels to a minimum at all times and no noice from 10.00 p.m. to 6.00 a.m.

Residents are not permitted to play any musical instruments, listen to the radio or watch television between 10.00 p.m. and 6.00 a.m.

Students should not use abusive/foul language in any situation.

 

Damages and Recovery

Rough handling of dining hall/room furniture, any furniture, property or fittings of the hostel is strictly forbidden.

No student should change the furniture in rooms without the permission of the sub-warden.

Furniture/goods of the rooms should not be kept in the balcony or outside the rooms and should not be removed from the hostel.

Students should be responsible individually as well as collectively of the furniture and goods in a room where more than one student is living.

The cost of damages will be recovered in the following manner:

  1. If an individual or group is identified to have caused the damage, the cost + fine of 25% of cost will be recovered from him/her/group.
  2. If the damage is in any of the rooms and the person(s) is / are not identified, the cost + fine of 25% of cost will be recovered from the residents of that room collectively.
  3. If the damage is outside the rooms, in corridors, bathrooms, lecture halls, canteen etc., and the person(s) is/ are not identified, the cost + fine of 25% of cost will be recovered, floor wise or block wise or on the whole, as the case may be.
  4. Repeated damage of hostel property will result in expulsion of the responsible student from the hostel.