Constitution

ARTICLES OF ASSOCIATION

OF

THE ALUMNI FACULTY OF MEDICINE JAFFNA

1. THE MODEL ARTICLES IN THE FIRST SCHEDULE DOES NOT APPLY

The Model Articles in the First schedule to the Companies Act,No.07 of 2007 shall NOT apply to the Association and to these Articles of Association.

2. DEFINITIONS

  1. In these Articles unless the context otherwise requires:
  2.  “The Association “ means THE ALUMNI FACULTY OF MEDICINE JAFFNA
  3.  “Act” means the Companies ACT, No.7 of 2007.
  4.  “Articles” means the Articles and includes any amendments thereto.
  5.  “Committee of Management “ means the Executive  Committee of The Alumni Faculty of Medicine Jaffna.
  6.  “Member” means a member of The Alumni Faculty of Medicine Jaffna.
  7.  The expression “Directors” in the Act shall in relation to the Association mean and refer  to Management shall in all respects be equivalent to the Board of Directors referred to in the Act and shall have the meanings so defined.
  8.  By- laws refers to the By-laws of The Alumni Faculty of Medicine Jaffna which may be formulated adopted and amended periodically by the Association for the smooth operation of the activities of the Association.

3. OBJECTS

Objects of the Association

Association for the Alumni Faculty of Medicine Jaffna will work in accordance with the

following objectives as specified below.

  1.  Serve as impartial and non political coordinating, correlation and advisory body on development of medical education in close collaboration with other national and international  bodies to avoid unwitting duplication of effort and to encourage maximum use of resources.
  2.  Effect a scientific exchange among its members and others by collecting and disseminating information through publications, correspondence, exhibits, regional or international courses ,seminars, Symposia, conferences, staff efforts or otherwise.
  3.  Encourage, promote and when requested, assist in efforts to co-ordinate or guide research, development ,and evaluation activities.
  4. Encourage, guide and support the efforts of all those responsible for the education and training of the professions involved and when requested ,correlate these activities throughout.
  5.  Encourage ,guide and support the efforts of all those responsible for care of patients and when requested, correlate these activities.
  6.  Undertake, when requested ,appropriate projects to encourage and facilitate high-level uniform practice by development of standards for nomenclature ,curricula, techniques and processes, testing, and by involvement, in all appropriate aspects of patient care, research and development, evaluations, and education and training.
  7.  Conduct research and surveys when appropriate.

 

4. AFFILIATION OF THE ASSOCIATION

For furtherance of the objective of the Association, the  Association shall have the right to affiliate or be affiliated with on terms mutually decided upon and approved by the Committee of management of the Association with

  1.  International Professional  Associations in Sri Lanka  and abroad, and
  2.  Also other relevant Professional  Associations in Sri Lanka  and abroad

 

5.DIVIDEND, BONUS, etc.  SHALL NOT BE PAID TO MEMBERS

The  income , profits  and  the property of  the association  whenever  so derived  shall  be applied  solely  towards  the promotion of the object of the Association as set forth in these Articles of Association ,and  no portion thereof  shall be paid to  or  transferred directly  or indirectly, by way of dividend, profit or bonus  or otherwise howsoever to the members of the Association, provided that nothing herein shall prevent  the payment in good faith, of reasonable  and  proper remuneration  to any  officer  or servant of the Association, or  to any  member  of  the  Association,  in  return  for  any  services  actually  rendered  to  the Association, nor  prevent  the payment of interest at a rate not exceeding the rate authorized by the Central Bank of Sri Lanka for the time being, on money lent or reasonable and proper rent for premises demised or let by any member of the Association; but so that no member of the Committee of management of the Association shall be appointed to any salaried office of the Association or any office of the Association paid by fees, and that no remuneration or other benefit in money or money’s worth shall be given by the Association to any member of such members Committee except repayment of out- of pocket expenses and  interest  at the rate aforesaid on money lent or reasonable and proper rent for premises demised or let to the Association provided that the provision last aforesaid shall not hold more than one hundred part of capital, and such member shall not be bound to account for any share of profits he may receive in respect of any such payment.

 

6. PRIOR APPROVAL OF REGISTRAR –GENERAL OF COMPANIES  REQUIRED TO CHANGE ARTICLES OF ASSOCIATION

No addition ,alternation or amendment shall be made to or in the provisions of the Articles of Association for the time being ,in force, unless the same shall have been previously submitted to and approved in writing by the Registrar-General of Companies.

7. LICENCE v: Section 34 

The fifth and sixth Articles of these Articles of Association  contain conditions to which a license granted by the Registrer General –of  Companies in pursuance of section 34 of the Companies  Act No.07 of 2007,is subject.

8. LIMITED LIABILITY OF MEMBERS :

The liability of the member is limited.

9. MEMBER’S LIMIT OF LIABILITY : Rs.500/-

Every Member of the Association undertakes to contribute to the assets of the Association in the event of the Association being put in to liquidation while he is a Member,  or within one year after he ceases to be a Member for payment of the debts and liabilities of the Association  contracted before he ceases to be a Member ,and of the costs, charges and expenses of liquidation and for the adjustments of the rights of the contributories among themselves, such amount as , may as, may be required not exceeding Rupees Five Hundred only (Rs.500/-)

10.VOLUNTARY SOCIAL SERVICE ORGANIZATION

The Association being a ‘voluntary social organization’ as defined under the Voluntary Social Service Organizations (Registration and Supervision) Act shall take steps to register under the aforesaid statute after incorporation.

11. MEMBERSHIP ,THE PRIVILEDGES AND OBLIGATIONS OF THE MEMBERS

MEMBERSHIP

Membership will be open to all Past students of the faculty of Medicine, University of Jaffna and individuals with a bona fide interest in the association and who render valuable service to the association.

Classes of Membership

ORDINARY MEMBER : All past students of the faculty of Medicine, University of Jaffna and all teachers (past and present) are eligible to be enrolled as ordinary members  of the association .Any person entitled to membership who has paid admission fees and  whose application is admitted by the committee of management   shall be deemed to be  an ordinary member of the association. Any person entitled to overseas membership shall pay annual subscription.

LIFE MEMBER : The recognition of the individual member who pay a sum of Rs.1,000/- shall with the approval of the committee of management be enrolled as a life member  of the association and shall be exempt from paying the annual subscription. Any person entitled to overseas life membership shall pay annual subscription of US$200.

HONORARY MEMBER : Any person who had rendered valuable services to the faculty of medicine ,on the recommendation of the management committee be elected an honorary member at an annual general meeting of the association.

All Member shall have one vote.

 

Admission

An individual qualified to be a member may become a Member of the Association by appropriate application to the Secretariat of Association on the Recommendation of the management committee and payment of any required fees.

Resignation and Termination

  1.  An individual may resign at any time after giving notice of 14 days.
  2. Member who fail to pay the specified fees within thirty days of the due date and days  notice thereafter will lose membership status.
  3.  Upon a member failing to observe any rules ,regulations, rulings, resolutions or decisions of the Association, and a resolution having been passed by a majority of two-thirds members of the Association that such a resolution is passed an opportunity shall be given to the member concerned to appear and explain his position with regard to the point of issue as a meeting of the association at which such resolution is to be moved , In the event of his not availing  himself of the opportunity or the meeting not accepting his  explanation no question shall be raised with regard to the validity and effectiveness of a resolution passed in he manner laid down. The resolution should be initiated by presenting it to the general membership giving 14 days notice.

12. OBLIGATIONS AND PRIVILEGES OF MEMBERSHIP

Obligations

  1.  Annual fees will be levied, the rate to be determined on an annual basis by the Committee of Management with due consideration of the class of membership.
  2.  Life member will pay no annual subscription.

Privileges

  1. Members of all classes of the Association will be appropriately informed of Meeting, courses conferences and activities of Association
  2.  Members of all classes will receive newsletters and other publications of the Association   and specified publications in relation to faculty of Medicine, Jaffna

13. ADMINISTRATION ,EXECUTIVE AUTHORITY AND COMMITTEES

  1.  A quorum for the Committee of Management shall be eight of its voting members.The Committee of management of Management which is elected by the General membership has executive powers and may be used interchangeably as Executive Committee .The Executive Committee may hold whenever they think fit an extraordinary General Meeting.
  2.  The seal of the Association shall not be affixed to any instrument except by the authority of a resolution of the Executive Committee and in the presence of  a committee member and of the Secretary or such other person as the Committee member may appoint for the purpose. The aforesaid two member shall sign every instrument to which the seal is so affixed.

The Committee of Management

  1.  The Committee of management will consist of the President ,two vice Presidents, secretary, assistant secretary ,the Treasurer, Assistant Treasurer, Editor and  eleven  others elected as members of the committee at the general meeting of the Association
  2. The Chancellor shall be the patron and the vice-Chancellor shall be the vice patron of the Association
  3. Members of the committee  of Management will be elected for a  Period of one year
  4. The Presiding officer and other office bearers shall be appointed by the Committee from amongst its members.
  5. The financial Accounts of the Association shall be produced in each calendar year  and should be presented to the member of the Association before 15 working day with the notice of the Annual General Meeting.

 

The Committee of Management shall be responsible to the members For   annual   General Meeting ,the budget and for maintaining Relationship with Other organizations,

  1.  The Committee of Management may appoint such other sub-Committees as and when the Committee of Management may think fit, and any committee so formed or office bearer so appointed, shall in exercise of the powers so delegated, conform to any regulations that may be imposed on it by the Committee of Management.
  2. The Dean of the faulty of Medicine shall, if not elected president, be one of the  vice-president of the association.

 

14. ANNUAL GENERAL MEETING

The Annual General Meeting (AGM) shall be held in each calendar year at a place selected By the National Committee.

The business of AGM shall comprise

  1.  Considering reports and accounts for the past year
  2. Appointing the Auditors for the purpose of auditing and submitting the audited accounts of the Association
  3. Taking up any resolutions and special resolutions where adequate notice is give for amending the constitution etc
  4. Deciding questions of general policy raised by the Committee of management or by prior notice, from members of the Association.
  5. Electing committee members of the Association

Items for inclusion in the AGM agenda shall be sent by members to reach the Honorary Secretary at least eight weeks before the AGM Copies of the complete agenda shall be issued to all members at least thirty(30)days before the date of the AGM.

The general meeting shall reach its decisions by majority vote unless otherwise stated. If a proposal does not receive a majority vote in its favour, the proposal shall be rejected.

The voting at the AGM is by personal appearance only.

Amendments to this constitution may be made only by a two-thirds majority vote of Those present.

An extraordinary General Meeting may be called at any time by the Honorary Secretary at the written request of one fifth of the members of the Association ,An extraordinary General Meeting will be announced with at least 15 working days notice and to pass a special resolution and 10 working days notice for an ordinary resolution with a provisional agenda.

A quorum for the Annual General Meeting shall be twenty of its voting members

 

14. FINANCIAL MANAGEMENT AND THE COMMITMRENTS OF THE ASSOCIATION

15.1   No parts of the Association proceeds or funds shall accrue to the personal benefit of any Association. The Association for p may reimburse reasonable expenses incurred on its behalf and make reasonable payment for staff services. No  members  of the Committee of Management or member of the Association shall be answerable or personally liable for any loss arising from the administration or application of the funds and properties of the association and shall be indemnified unless such loss or damage is caused through any willful default or dishonesty.

15.2     Association shall not be organized or operated for profit.

15.3 The Fiscal year of the Association shall be form January 1st to December 31st .

15.4 Income shall be derived from fees ,dues, assessments, gifts, grants, proceeds from conferences and publication sales and reimbursements for costs incurred in providing special services to other organization.

15.5      The president  and  / or the Honorary  Secretary and Honorary Treasurer shall have the authority to commit the funds of the Association within the budget. Authorized signatories for disbursements shall have the authority to commit the funds of the Association within the budget. Authorized signatories for disbursements shall be the president and Treasurer or any two officers authorized by the general membership by a special resolution.

  1. All committee of Management members shall hold office on an HONOURARY BASIS.
  2. President: The President shall preside over General and committee of Management meeting and also guide the activities of the Association.
  3. Secretary : The Secretary shall manage the affairs of the Association according to the directions of the Committee of Management and the President.
  4. Treasurer : The Treasurer shall maintain accounts of the Association in accordance with the Act and work in co-ordination with the ACT and work in co-ordination with the Secretary.

15.6 The Honorary Treasurer shall operate the bank account of the Association under the

direction of the direction of the Committee of Management.

15.7 To invest the moneys or funds of the association not immediately  required for its

purposes in or on such investments , securities and / or property as may be thought fit

subject nevertheless to such conditions as may for the time being be imposed by law.

 

  Provided that-

 

  1. The Association shall not support with its funds or otherwise any object of a partisan political nature.
  2. The Association shall deal with or invest in any property devolving upon it from it from a trust solely in a manner allowed by the terms of the trust and the relevant provisions of the law, having regard to such trusts.
  3. The association shall not support with its funds any object or endeavor to impose on its member or others any regulation, restriction or condition which if an object of the association would make it a trade union.
  4. The Association shall not sell ,mortgage, charge or lease any immovable property which it may hold without  the written consent of the Registrar and without such authority, consent approval as may otherwise be required by law and as regard such property the directors of the company or other governing body shall be chargeable for any such property that  may  come into their hands and shall be answerable and accountable for their own acts, receipts, neglects and defaults and for the due administration of such property in the same manner and to the same extent as such directors or body would have been if no incorporation had been effected.

16.  THE SECRETARY OF THE ASSOCIATION

Legallnc  Secretarial & Management Services (Private) Limited shall be the first secretaries of the Association and has offered his service on an honorary basis. The committee of Management shall reimburse any and all reasonable expenses that he may incur in this respect. The Committee may without assigning any reason, remove and appoint /change the Secretary of the Association.

17. THE SEAL

The Committee of Management shall provide for the safe custody of the seal and the Seal shall not be affixed to  any instrument except in pursuance of a resolution of the Committee of Management and in the  presence of at least one member of the Committee of management and the Secretary of the Association or in the presence of one Office Bearer and another of the Committee of Management ,who shall sign every instrument to which the seal is affixed in attestation thereof.

18. ACCOUNTS AND AUDIT

  1. The Committee of Management shall  prepare annually a Balance sheet, Income Statements and Annual Report to be presented to the Annual General Meeting of the Association. The Financial Statements and Annual Report shall be laid before the Annual General Meeting.
  2. (I)Auditors shall be appointed  and their duties regulated  in accordance with the provisions of  Section 154 of the Act.
  3. True Accounts shall be kept of the sum of money received and expended by the Association, and the manner in which such receipts and expenditure takes place, and the property, credits and liabilities of the Association and subject to any reasonable restrictions as to the time and manner of inspection of the same that may be imposed in accordance with the Articles of the Association for the time being, these books shall be open to the inspection of the members, once at least in every year.
  4. The Accounts of the Association shall be examined and correctness ascertained by one or more properly qualified and Registered Auditors or a firm Chartered Accountants.

 

19. VENUE AND DISSOLUTION

    1. The registered office of the Association shall be decided by the Committee of     Management
    2. The Association may be dissolved if this carried by a three-fourths majority vote of all members, subject to the provisions of the Companies Act No.7 of 2007
    3. If upon the winding up or dissolution for the association there remains after the satisfaction of all it’s debts and liabilities, any property whatsoever ,the same  shall not be paid to or distributed among the members of the Association, but shall be given or transferred to some other institution or institutions having object similar  to the object of the association, and which shall prohibit the distribution of it’s or their  income and   property among it’s or their members to an extent at least as great as is imposed on the  Association at or before the time of dissolution, and if and so far as effect cannot be given to such provision, then to some charitable projects.