The Curriculum Development and Evaluation Committee (CDEC) is part of the academic governance of the Faculty of Medicine (FM) of the University of Jaffna (UOJ) is a standing committee of the university charged with ensuring that the FM curriculum development and review are consistent with approved processes and undertaken in full compliance with curriculum policies and regulations of the UOJ, University Grants Commission (UGC) of Sri Lanka. It will be a legislative body under the university act of 1978.
The Curriculum Development Committee receives and reviews curriculum suggestions/proposals for all new courses/modules and major revisions to or deletions of existing courses and receives and reviews new and revised Curriculum Guidelines. These suggestions include, inter alia, the proposals made on teaching, syllabi, materials, formative and summative examination procedures and regulations and co-curricular framework.
The Committee discusses the matters in detail, takes specialist advice if necessary and makes a report, with appropriate recommendations, to the Faculty Board of the UOJ. It is only upon the recommendation of the Curriculum Development Committee that the UOJ may seek final, formal approval at a Faculty Board Meeting of FM. Every FB meeting must contain curriculum development as an agenda item. The Faculty Board determines whether a change be made and the details of any consequent implementation is required before forwarding it to the Senate Board Meeting of UOJ, either for the Senate approval or information.
The Curriculum Committee can co-opt members in order to achieve or maintain gender balance, where the membership does not include at least two women and two men. At the discretion of the Chair, the Committee can also invite individuals as non-voting observers to attend regular or individual meetings, provide appropriate expertise as necessary, and contribute to discussion.
The Curriculum Committee reports to the Faculty Board.
The Curriculum Committee will meet monthly at least eight times per year or otherwise as required in order to perform its functions. The date will be fixed to first Thursday of the month at 14.00hours. The memos will be circulated prior to the meeting but urgent papers will be taken up if needed. Special meetings may be conducted based on the needs
Unless the Chair directs otherwise, CDEC meeting papers are distributed to members and official attendees, at least seven days prior to the meeting, or such shorter period as is practicable. Urgent papers will be taken up at the meeting itself.
At any meeting of the Committee, one half of the voting membership plus one constitutes a quorum.
Where owing to leave of absence, illness, or other cause, the Head of a Department is temporarily unable to attend the meeting a senior lecturer can be nominated from the department. It is mandatory that all members must attend all the meetings. If any member is unable to attend, he/she should send an excuse or nominate another member from the department at senior lecturer level.
If there is a division of opinion voting is permitted. If unable to come to a conclusion a special subcommittee can be appointed to resolve the problem.
The head of the department must convey the decisions of the meetings to the rest of academic staff through departmental meetings.
For its functions, meetings and otherwise to conduct its activities, the CDEC and its members may use technology including telephone, videoconferencing, telepresence, email, and internet as arranged by the Chair and/or Secretary.
The administrative staff of the Dean’s office will provide secretarial and administrative support to the CDEC
Unconfirmed minutes will normally be circulated to members for comment promptly after each meeting. At the next meeting, the minutes (with any necessary changes) will be circulated for adoption by the CDEC. The minutes will be finalised and adopted when they have been approved by most of the members that were present at the relevant meeting. Alternatively, if any urgent matters the minutes may be presented in the same meeting and confirmed. The minutes will be proposed, seconded, and recorded in the minutes.
Once annually the CDEC shall devote part of one meeting to the review of its policies, practices and procedures over the preceding twelve months.